Non-Profit Bookkeeping
for Maryland Organizations

Non-profit books are not small-business books with the word “donation” swapped in. Restricted and unrestricted funds have to stay separate, grants have to be tracked to their purpose, membership dues have to be recognized as they are earned, and every dollar has to be reportable by program, management, and fundraising when the Form 990 comes due. My Maryland Bookkeeper keeps books for non-profits and trade associations in QuickBooks Online so your board sees exactly where the money went — and your auditor or CPA gets a clean file instead of a reconstruction.

What’s Included

• Fund and grant tracking — restricted, temporarily restricted, and unrestricted funds kept separate, with each grant tracked to its purpose and reporting period
• Membership dues and program revenue — deferred dues recognized as earned, event and program income tied to the right chapter or initiative
• Functional expense reporting — every expense coded to program, management & general, or fundraising, so the Statement of Functional Expenses builds itself
• Bank and credit card reconciliation — monthly, every account, no exceptions
• Accounts payable and receivable — vendor bills, pledges, and sponsor invoices tracked and aged
• 1099 contractor tracking — contractors, stipends, and speaker fees tracked all year so January 1099s are a report, not a project
• Board-ready financial reports — Statement of Financial Position, Statement of Activities, and budget-vs-actual delivered on your meeting schedule
• Form 990 preparation support — a reconciled, organized year-end package your CPA can file from

Built for Organizations Like Yours

We currently keep the books for a 400-member national trade association — deferred dues, chapter and program tracking, functional expense reporting, and books that stay 990-ready all year rather than being rebuilt every spring. The same discipline applies whether you are a volunteer-run community group, a membership association, a faith-based organization, or a grant-funded program.

Why a Certified QuickBooks ProAdvisor for Non-Profit Work

QuickBooks Online can handle fund accounting well, but only if classes, locations, and the chart of accounts are set up for it from the start. Most of the non-profit clean-up work we see comes from a file that was set up like a retail business. We set it up — or fix it — so the reports your board and your 990 need come straight out of QuickBooks, not out of a spreadsheet someone rebuilds every quarter.

Affordable, Predictable Pricing

Non-profits run on tight budgets, and bookkeeping should not be a line item that surprises the treasurer. We quote a flat monthly fee after a free review of your current file — monthly bookkeeping starts at $150 per month — with clean-up or catch-up for QuickBooks priced separately up front. Virtual service across Maryland and surrounding areas; in-person available in the Frederick area.

Frequently Asked Questions

Can QuickBooks Online handle non-profit fund accounting?

Yes, when classes, locations, and the chart of accounts are set up for it from the start. Restricted and unrestricted funds, grants, and programs can each be tracked so the Statement of Activities and Statement of Functional Expenses come straight out of the software.

What does non-profit bookkeeping cost in Maryland?

My Maryland Bookkeeper quotes a flat monthly fee after a free review of your current file. Monthly bookkeeping starts at $150 per month; clean-up or catch-up work is priced separately and agreed up front.

Do you prepare the Form 990?

We prepare the books the 990 is built from: a reconciled, organized year-end package with revenue and expenses coded by program, management and general, and fundraising. Your CPA or tax preparer files the return from that package.